The Development & Communications project would entail directing a fundamental change in fundraising policy, moving Prometheus towards a more grassroots fundraising strategy. This project would also include developing and maintaining systems for Prometheus’ donor and paid technical service relationships. It also entails creating communications tools, such as a regular and targeted donor appeal, for soliciting a broad base of financial support from those that access our services.
Goal 1: Help build and solidify Prometheus’ ability to engage community radio stations and community radio supporters in opportunities to support Prometheus financially and in a regular and sustainable fashion.
Goal 2: Create a more sustainable source of funding by developing technical services and products that Prometheus can offer for a fee.
Ian’s work as been essential at building the capacity of the organization at a key time of growth and transformation of Prometheus.
Towards goal #1 of increasing regular, constituent contact, Ian has: shepherded the development of a new database merging 4 into one, developed a system for maintenance, trained all staff, coordinated a monthly eNewsletter, coordinated an annual mail appeal, implemented CiviEvent for pre-registration for events, and implemented a paper sign up sheet system for events. As a result, our database list grew by 7,456 new contacts, including over 600 from the US Social Forum where Ian’s sign up system was first used. We now have over 1000 facebook fans who receive regular updates thanks to Ian’s merging of our email, web, and facebook communications. A database consultant worked with Ian to build the CiviCRM database after which he largely implemented the above with input from Prometheus collective members.
Towards goal #2 of building grassroots fundraising support, Ian has helped develop a work plan and donation calendar for the Development Team which has guided our work throughout the year and made reporting on progress much easier. He designed and launched our new Sustaining Funders program. He also designed and launched out new major donor program by identifying potential donors and inviting them to key events and creating a donor packet. Ian assisted in writing a number of grants and grant reports for Prometheus, helping to gather statistics on the effectiveness of our programs and the demographics of our constituents. He did these in conjunction with our Development Director.
Towards goal #3 of developing web donor tools, Ian has built a number of custom donation interfaces to our new database and build contact and other forms on our website. As a result, the new website will integrate seamlessly with our database, cutting out costly duplication of data. We can now track what appeal or route online donations come from and better assess the success of our specific fundraising efforts. Ian was trained by our web developer to create these forms.
The VISTA will work on building The Sanctuary’s grassroots fundraising capacity while organizing and expanding our grant writing efforts. Other priorities include continuing to build The Sanctuary’s capacity for handling volunteers and in-kind donations. The goal is to put into place a solid foundation for attracting and retaining a full spectrum of support, ranging from financial and material to human resources.